The purpose of this policy is to explain to you how we control, process, handle, and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website and or refrain from submitting your personal data to us. This statement will only cover this website and not the websites that may be linked to from this website.
We are registered with the ICO under the Data Protection Register.
Policy key definitions:
• “I”, “our”, “us”, or “we” refer to the business, Inhabitat Design Studios Ltd./Inhabitat Architects.
• “you”, “the user” refer to the person(s) using this website.
• GDPR means General Data Protection Act.
• ICO means Information Commissioner’s Office.
• Cookies mean small files stored on a user’s computer or device.
Key principles of GDPR:
(a) Lawfulness, fairness and transparency:
Personal data shall be: processed lawfully, fairly and in a transparent manner in relation to the data subject.
(b) Purpose limitation:
Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes.
(c) Data minimisation:
Personal data shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
Personal data shall be accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay.
(e) Storage limitation:
Personal data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the Regulation body in order to safeguard the rights and freedoms of the data subject.
(f) Integrity and confidentiality (security):
Personal data shall be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
Inhabitat Design Studios Ltd takes responsibility for what you do with personal data and has the appropriate measures and records in place to be able to demonstrate our compliance.
Lawful basis for processing personal data.
The principle of Lawfulness, fairness, and transparency requires that The Company process all personal data lawfully, fairly and in a transparent manner.
The lawful bases for processing are as follows. At least one of these must apply whenever personal data is processed.
Consent. The individual has given clear consent for the Company to process their personal data for a specific purpose. This is not applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
Contract. The processing is necessary for a contract The Company has with the individual, or because they have asked the Company to take specific steps before entering into a contract. This is not applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
Legal obligation. The processing is necessary to comply with the law (not including contractual obligations). This is not applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
Vital interests. The processing is necessary to protect someone’s life. This is not applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
Public task. The processing is necessary to perform a task in the public interest or for official functions, and the task or function has a clear basis in law. This is not applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
Legitimate interests. The processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
This is applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
Special category data. A lawful basis that classifies personal data under more sensitive criteria for your processing personal data, this comes in addition to the lawful basis explained above. This is not applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
Special category data can include (and not limited to):
• ethnic origin;
• trade union membership;
• biometrics (where used for ID purposes);
• sex life; or
• sexual orientation.
Criminal offence data. A lawful basis that classifies personal data in relation to criminal convictions and offences and/or related security measures, this comes in addition to the lawful basis explained above. This is not applicable to Inhabitat Design Studios Ltd/ Inhabitat Architects.¬
What information do we collect?
As part of the nature of our business, the information we collect from you might be but not limited to:
• Contact details (including names, email / postal addresses and telephone numbers)
• Details of the property (including land ownership, way-leave easements, history, etc.)
• Photographic images or footage, some of which may be used for future project promotion.
• Information you provide if applying for employment.
• Professional information such as job titles, previous roles, and professional experience.
How do we collect personal data?
You give this information to us by and not limited to:
• Enquiring about our services by contacting us directly in our office, via phone calls, e-mails or any other way of communication.
• Attending our workshops and/or external networking/marketing events.
• Completing forms on our website, subscribing to our newsletters.
• By requesting employment opportunities, student’s placements, etc.
• During our dealings with you for, or on behalf of a client.
• When we collect publically available information about you or your business.
What do we use your information for?
• To provide you with information and services that you have requested from us
• To share with you information about events, promotions, workshops we offer that are similar to those that you have already enquired about;
• To maintain and develop our relationship with you
• For research, planning, service development, security or risk management
• To comply with legal and professional obligations
We will not sell, trade, or otherwise transfer to outside third parties any personal information. This does not include trusted parties who assist us in conducting our business and servicing to you. The trusted third parties we will share your information with are:
• Contractors, consultants, or public offices that provide a service to us or act on our (your) behalf, considering they are committed to keeping the information confidential.
• Anyone who, as part of the continuation/completion of your project, we need to transfer our information to under your consent.
• Insurance companies, legal assessors, regulatory authorities, and other fraud prevention bodies in order to comply with all pertinent regulations.
• Any other party to whom we are legally obliged to share information.
How do we protect your information
All information you provide to us is stored within our systems. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Data is not stored on this website. The recipient device and e-mail account are protected by password encryption. We manage our newsletters through Mailchimp that is secure and complies with the UK’s Data Protection Regulation. All our software of the most up to date technology, and so require password access.
How long do we keep your information for?
The Company shall not keep personal data for any longer than is necessary in light of the purposes for which that data was originally collected and processed. When the data is no longer required, all reasonable steps will be taken to erase it without delay.
Our Clients’ individual rights
Under the Regulation our clients’ rights are as follows.
• the right to be informed;
• the right of access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
• the right to data portability;
• the right to object; and
• the right not to be subject to automated decision-making, including profiling.
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